How Often Should an Office Be Cleaned?
A clean, organised, and fresh workspace is the best way to begin a workspace. But when desks gather dust, bins overflow, and kitchen benches are messy, the office can start to feel unwelcoming. Indeed, keeping a clean office affects employee well-being, productivity, and how clients see your business. Regular cleaning is essential, but how often should it be done? Let’s find out.
Why does the frequency of the office cleaning matters?
The time spent at your workplace is almost as much as the time spent at home. If the workplace is dirty or cluttered, however, it can be extremely distracting and even unhealthy. Kitchens, meeting rooms, and restrooms are shared spaces that are bacteria breeding grounds. Whether they are cleaned regularly or not, germs spread quickly and lead to more sick days and lower productivity.
A business also tells a lot about an office. A messy space can leave a bad impression, but a space kept well makes it look professional and builds trust. Regular cleaning operations protect office furniture and carpets, as well as equipment, and prolong their useful life.
What Determines Office Cleaning Frequency
The amount of cleaning required varies from office to office. There are some workplaces that can manage with a weekly clean and others that need daily attention to be hygienic and presentable.
1. Number of Staff and Visitors
If you have a small office with only a few employees, you may not accumulate much mess and professional cleaning once or twice a week might be enough. But in a busy workplace with staff, clients, and visitors coming and going all the time, dirt and germs build up much quicker. The most used areas are the reception, kitchens, and toilets, and therefore need more attention to keep them fresh and hygienic.
2. Type of Business
Each industry maintains its own unique standards regarding cleaning practices. Health and safety regulations require medical clinics, restaurants, and childcare centres to conduct strict daily cleaning procedures. On the other hand, a clean office in a corporate setting or creative agency needs regular upkeep to maintain a professional appearance and create a comfortable environment for employees and clients.
3. Office Layout & Design
The frequency of cleaning operations required in an office space is also determined by the layout of the office space. Because more people are moving around and sharing desks, open-plan spaces collect dust and dirt more quickly. Shared spaces such as kitchens and meeting rooms require more usage and thus must be cleaned regularly.
4. Seasonal Factors
During flu season, additional cleaning measures are necessary to stop the transmission of illness. During the winter months, rain and mud enter buildings, which require additional cleaning work to keep floors and carpets in good condition.
5. Budget & Cleaning Resources
Budget is another factor. Businesses either have their own cleaning personnel or outsource the cleaning to external cleaning services. To overcome the budget constraints, the cleaning efforts can be concentrated on the high-traffic zones such as toilets, kitchens, and entranceways to keep the office clean.
Cleaning Checklist: Daily, Weekly, and Monthly
Keeping an office clean requires a structured routine. Here’s a simple guide:
Daily Cleaning
- Empty bins and replace liners
- Wipe desks and high-touch surfaces
- Kitchens and restrooms should be cleaned and disinfected
- Replenish toilet paper, soap, and paper towels
Weekly Tasks
- Clean kitchen appliances
- Dust shelves, light fixtures, and window sills
- Vacuum and mop all floors
- Disinfect both meeting areas and shared work areas
Monthly Cleaning
- Deep clean carpets and upholstery
- Wash windows inside and out
Signs Your Office Needs More Frequent Cleaning
Even with a regular cleaning routine, some offices need extra attention to stay fresh and hygienic. If you notice any of these signs, it might be time to step up your cleaning schedule:
- More often than usual, staff are calling in sick
- The building maintains a persistent odour, which mainly affects the kitchen and bathroom areas
- The desks and shelves display an obvious dust layer
- Rubbish bins reach capacity quickly, while shared areas maintain an unclean appearance
- Stains are visible on the carpets, while marks have begun to appear on the walls
Keep Your Hobart Office Fresh and Spotless
At Shaggy Cleaning Service, we know that no two offices are the same, which is why we offer flexible cleaning schedules to suit your needs. Our Hobart-based cleaning team is available around the clock, so we can work at a time that fits your schedule. Whether you’re after regular office cleaning maintenance or a thorough one-off commercial cleaning, we ensure a spotless result every time.
Need a clean office that looks fresh and professional? Contact us today for a free quote, and let us take care of the cleaning while you focus on running your business.